POLICIES AND PROCEDURES

AMCOG Homeschool Co-op
​Policies & Procedures

 

AMCOG Homeschool Co-op exists to equip and encourage families with the journey God has them on. In order to operate effectively and ensure each student is given the best opportunity to learn and grow in a safe and structured environment, certain policies and procedures are in place to maintain the smooth operation of our co-op.

​Parent & Student Policies 

  • Please be respectful of teachers, co-op leadership, church staff, and all others you interact with.

  • Please arrive on time for class.

  • Cell phones must remain off or on vibrate during class times and are not to be used while class is in session.  

  • Students must complete all homework requirements neatly and promptly.

  • Adults and students alike must abide by the dress code (please see the separate dress code document for a description).

  • Always clean up after yourself. Please place all trash in proper trash receptacles. Help re-set tables, chairs, etc., as needed to return the room to the way it was at the beginning of the day.

  • Tobacco products are not allowed. The campus is a non-smoking facility (this includes vaping).

  • Parents are welcome to occasionally sit in on their children’s classes in order to observe their progress, but we ask that you be quiet and not distracting if you choose to do so. Please do not talk to other parents or address the students while observing a class. As a courtesy, please tell the teacher of your intent to stay.

  • Students wishing to observe a class they are not enrolled in must have both parental and teacher permission to do so.

  • If it is necessary to discuss something with a teacher at length please schedule a time during the day when they are not teaching to speak with them, or contact them at a more appropriate time.

  • AMCOG Homeschool Co-op is not a drop-off co-op. Parents are required to remain on site with their children at all times or give responsibility of their children in writing to another adult who is on site (sign-out sheets will be provided).

  • If a student is not in class he/she must be with their parent or another responsible adult who has been given authority over them. This means they must be within the sight of the adult responsible at all times when not in class.

  • If a parent is in a class of their own they must ensure their children are being supervised by another responsible adult during that time or bring their children into class with them (with teacher permission only). If children are allowed into their parent’s classroom they must remain quiet and not disrupt the class during the class time.

  • Students ages 6 and younger must be escorted to and from their classroom by a parent or other responsible adult. Please pick up your child promptly when class ends.

  • Students should not wander around the church, church property, or hang out in the hallways or vacant rooms. If a student is not in class, they must be with a parent or another adult who is responsible for them.

  • No running or rough play is allowed in the building.

  • Please ask the director’s permission before selling items or fundraising on campus.

  • Please speak with the director or administrator if you wish to organize an official AMCOG Homeschool Co-op event (e.g., field trip, Bible study, etc.). Events must be approved by the leadership and at least one administrative leader must be present for it to be a sponsored activity.

  • If you wish to personally distribute invitations or flyers for an activity you, your church, or another organization is holding, please feel free to do so. However, if you wish to leave invitations or flyers for outside events at the church, please ask permission from the director or administrator first.

  • Families are allowed to eat their lunches in the Commons area. (located off the sanctuary), on the playground, or in your cars only. No food or drink (except bottled water) is allowed anywhere else in the building at any time unless you are fulfilling a volunteer position.

  • After the lunch break, each family is responsible to help set up and break down the tables and chairs (if needed) and clean up after themselves.

  • All families should exit the church building no later than 3:30 pm in order to allow the church staff to lock up. However, you are welcome to visit with others outside the church after that time if you wish.

 

Security Policies

In order to secure the premises during our school hours and ensure everyone has a safe and enjoyable time, we ask that you please abide by the security policies listed below. 
 

  • All exterior door are to remain locked. 

  • If you are leaving your child in the care of another adult, you must sign your child out before leaving and let us know which adult is responsible for the care of your child.

 

​Discipline Procedures 

The leadership of AMCOG Homeschool Co-op will take appropriate actions when violations of our Policies and Procedures, Dress Code, or Parental or Student Agreements have occurred. These actions may include, but are not limited to: a warning from the teacher or another leader, calling parents, a meeting with the leadership team, dismissal from class for the day, or dismissal from AMCOG Homeschool Co-op without refund or compensation.

 

​Dress Code 

Please see our separate Dress Code document. AMCOG Homeschool Co-op's dress code is strictly enforced.​
​ CLICK HERE to visit page and view Dress Code.

​Church Facilities Policies 

  • Do not prop any locked exterior doors open as this poses a safety concern.

  • Parents are allowed to use vacant Sunday School or Nursery Rooms to homeschool their children, but parents must stay in the room with their children while they do their work. This applies to teenagers as well.

  • No students should be in any of the Sunday School or Nursery rooms without their parents.

  • Please leave each room as clean as you found it or better.

  • Students ages 14 or younger are allowed to use the playground, but must have adult supervision.  No climbing on the playground structure or  fence is allowed.

  • While young children are allowed to play with toys in the nursery, please do not use any art supplies or other items you may see in the Sunday School Rooms or Nurseries.

 

Financial Policies 

  • While at AMCOG Homeschool Co-op you will pay two to three (2-3) fees for each class you or your child takes. These fees are non-refundable:     

    • 1) AMCOG Homeschool Co-op Registration Fee (due once per semester) (per family)

    • 2) Materials Fee (due once per semester)(each fee is listed separately for each class under Class Descriptions)

    • 3) Tuition Fee (due monthly)​ (if class is charging tuition)

  • A once-per-year Recital Fee may also be applied. This fee is per family (not per child). This fee will be up to, but no more than $50 and only applies to families with students in the performance. This fee is non-refundable and normally due in the spring semester.

  • The Registration and Material Fees are due once per semester, while tuition fees are due monthly.

  • The Recital Fee is due once per school year.

  • AMCOG Homeschool Co-op Registration Fees are $20 per family (early registration) and $30 per family (late registration) and must be paid in person on the two registration days. Checks for Registration Fees should be made out to Alcoa Maryville Church of God. 

  • AMCOG Homeschool Co-op Registration Fees are NON-REFUNDABLE and are due upon registration to reserve your spot in class.

  • Material fees must be paid at registration day. Material fees are paid directly to each teacher (except for Spanish, Ancient History, and Computer- these Material Fees will be paid to AMCOG). Please turn material fees in to the director / administrator. Do not give checks directly to the teachers.  Materials fees are NON-REFUNDABLE.​

  • Tuition fees are due the first Thursday of each month. Checks should be made out to individual teachers and paid at the front desk. Do not give money directly to teachers. NO REFUNDS will be offered for classes a student misses for any reason.

  • Please place all tuition fee checks in the proper envelopes located at the front desk and record your payment on the front of the envelope. Each envelope will be clearly labeled with teachers’ names and tuition information. 

  • If you choose to pay in cash please place it in a small envelope and clearly write the student’s name and amount of cash on the front. We do not have the ability to make change for cash, so please use exact change.

  • Any payments received after the first Thursday of the month will be charged a $5 late fee per student, per class, per week.*  (*There is a one week grace period per family per semester. If payment is missed on the first Thursday of the month for any reason (illness, forgotten checkbook, etc.), the family has until the end of the class the following week to pay the tuition.  If it is not paid at that point the late fees will be assessed. Until those late fees are paid, the students cannot participate in class.)

  • If checks are returned, they must be repaid in cash along with any charged bank fees. Families with returned checks may be required to pay in cash in the future.

  • After a student has been enrolled in a class and the drop deadline has passed, tuition will be due for the remainder of the semester if you choose to drop the class.

  • Unfortunately, we cannot offer refunds for tuition on class days canceled due to weather, illness, or any other circumstances beyond our control.

  • While teachers are required to make every effort to find substitutes for their classes when they are unavailable to teach, each teacher is given one “sick day” per semester in which they are not required to reimburse their students for a missed class day due to illness or circumstances beyond their control when a substitute teacher is unavailable.

  • We do ask, if you are able, to consider giving a love offering each month to the teachers of the classes your children are enrolled in not charging tuition. We would like to bless our teachers for blessing us.

 

Family Volunteer Service Requirements

​Class Days

  • Each family is required to volunteer for a half-day shift twice per semester (possibly three shifts) (depending on number of families enrolled).

 

Sickness Policy 

Please do not bring your child to class if they have had any of these symptoms in the last 24 hours:

  • Colored nasal discharge

  • Productive cough

  • Fever

  • Diarrhea

  • Vomiting

  • Rash (Unless diagnosed by a doctor as non-contagious)

  • If someone has been diagnosed with Covid19 and they inform the school that individuals in the school have been exposed to the virus-per instruction of a medical professional-the school will notify the participating families at Bezalel. 

 

​Weather Policies 

  • AMCOG Homeschool Co-op follows Blount County Schools for all weather-related closures. If Blount County Schools operate on a weather delay, our classes will begin at their normal time. AMCOG Homeschool Co-op does not follow Blount County Schools for any other closures.

  • If classes must be canceled due to inclement weather it is not possible to make up for the missed classes and, unfortunately, refunds for the missed class(es) cannot be offered. ​

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